Lotus Notes R5: Managing and Sharing Information

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Summary: Lotus Notes R5: Managing and Sharing Information
Review: Course Overview
This course provides participants with the skills necessary to use Lotus Notes R5 on a daily basis in their workplace. At the completion of this course, students will learn how to design and manage forms and views; search domains, address books and the Internet for information; automate routine tasks by using agents; browse the Web by using the Personal Web Navigator; manage Web pages in Lotus Notes; and subscribe to various databases to obtain information based on selection criteria.

Learn To

Design and manage forms and views.
Search domains, address books and the Internet for information. 0 Automate routine tasks by using agents.
Browse the Web by using the Personal Web Navigator.
Manage Web pages in Lotus Notes.
Subscribe to various databases to obtain information based on selection criteria.

Audience
This course is intended for end users that are looking to use the fundamental features of Lotus Notes R5. Participants should have completed Microsoft Windows 98 Fundamentals (Course 71011), Lotus Notes R5: Collecting and Organizing Information (Course 13190), Lotus Notes R5: Messaging and Working Remotely (Course 13191), and Lotus Notes R5: Calendaring And Scheduling (Course 13192) or have equivalent knowledge.

Deployment Options
e-Learning

Accreditation
NASBA credits: 4 CPE Credits
CEU credits: 0.70 CEUs

Language Options
French, German, US English

Total Learning Time
6 to 8 hours

Objectives
Unit 1: Designing Forms and Views 1.5 - 2 hours

Match the Lotus Notes database access levels with the privileges they grant to the users.
Create a form.
Define the fields in a form.
Create a form section.
Create a view.
Insert a column into a view.
Set column properties in a view.
Specify a selection condition to display documents in a view.
Indent response documents in a view.
Grant a specific user the access to a view.
Cascade views.

Unit 2: Searching for Information 1.5 - 2 hours

Search a view sequentially for documents that contain a specific word.
Search a view in a database for documents containing specific phrases.
Search a view in a database for documents created by a specific author.
Search a view in a database for documents created on specific dates.
Search for a specified database in a domain by using the Search drop-down button.
Search for a user in Address Books by using the Search drop-down button.
Search for information on the Internet by using the search engines available in Lotus Notes.

Unit 3: Automating Tasks with Agents 1 - 2 hours

Identify the functions of the fields in the Agent Builder window.
Create an agent to reply to mail messages.
Create an agent to forward mail messages.
Create an agent to send documents.
Create an agent to copy documents.
Create an agent to delete documents.
Copy an agent to a database.

Unit 4: Browsing the Web 1 hour
Identify the features of the different types of Web navigators available in Lotus Notes.
Create a Personal Web Navigator bookmark.
Customize Personal Web Navigator to enhance Web access.
Open a Web page by specifying its URL.
Save a given Web page as a bookmark by using the drag-and-drop method.
Configure Lotus Notes to convert the Internet URLs into hotspots.
Forward a Web page to a Lotus Notes user.
Configure a location to use Lotus Notes as the Internet browser.

Unit 5: Organizing Work with Headlines 1 hour
Subscribe to Notes Applications.
Specify a selection criterion to filter messages from a Lotus Notes database.
Subscribe to the Mail database to display meetings on the Headlines page.
Specify the duration for which subscription results are kept before being automatically discarded.
Subscribe to an intranet database.
Configure the Page Minder agent to receive notification of the updated Web pages.